One Haus Hospitality

A leading global hospitality brand is seeking a highly skilled and adaptable executive assistant to provide high-level support to the CEO. This role requires a proactive and resourceful professional who thrives in a fast-paced environment, has exceptional organizational and communication skills, and can anticipate needs before they arise. The ideal candidate will have prior experience supporting C-suite executives and a deep understanding of the hospitality industry.

Key Responsibilities

Executive Support

• Manage the CEO’s complex calendar, scheduling meetings, travel, and events across multiple time zones.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Prepare and edit presentations, reports, and correspondence for internal and external use.
• Take initiative to streamline daily operations and proactively resolve issues before they escalate.

Travel & Event Coordination

• Organize domestic and international travel, including flights, accommodations, and itineraries.
• Ensure seamless execution of meetings, conferences, and company events attended by the CEO.
• Handle last-minute changes and challenges with professionalism and problem-solving skills.

Communication & Liaison

• Act as a gatekeeper, prioritizing and managing requests for the CEO’s time and attention.
• Draft and review emails, memos, and reports on behalf of the CEO.
• Build and maintain strong relationships with senior executives, board members, and external partners.
• Represent the CEO in meetings when necessary, taking detailed notes and ensuring follow-up actions.

Project Management & Operations

• Assist with special projects and strategic initiatives, ensuring timely execution.
• Support the CEO in preparing for high-level meetings by compiling briefing materials and research.
• Collaborate with different departments to facilitate communication and alignment with company goals.
• Implement organizational systems and processes to improve efficiency.

Qualifications & Experience

• 5+ years of experience as an executive assistant supporting C-suite executives, preferably within a hospitality, luxury, or service-driven industry.
• Strong understanding of the hospitality industry and its fast-paced nature.
• Ability to anticipate needs, problem-solve, and take initiative without constant direction.
• Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with a professional and diplomatic approach.
• High level of discretion in handling confidential and sensitive information.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Experience coordinating global travel and managing complex schedules.
• Ability to work flexible hours and adapt to a dynamic work environment with changing priorities.
• This is an in-office position based out of our corporate headquarters in New York City.